Finding a meeting space that is appropriate for your business can be trying even in the best of times. Whether you’re hosting a board meeting, a convention, a company awards ceremony, a training seminar, or some other type of company function, you need a space that works.
Rather than settle for a bland and under-equipped boardroom, check out these unique meeting spaces in San Francisco. We’ll also include some tips and advice on picking the right meeting space for the type of function you’re planning.
Things to consider when choosing a meeting venue
Before you go picking a space to hold your next meeting, you’ll need to consider some important factors to make sure that your space meets the needs of all involved. Here are a few things to look for when scoping out venues.
Size requirements for your meeting space
A board room may work fine for a typical meeting of high-level executives, but depending on the type of meeting, seminar, lecture, or conference, you may have to book a much larger space.
Always try to account for the total attendance of any particular business function. This includes counting venue guests, visiting partners, keynote speakers, other company representatives and anyone else who might show up. Booking a venue that’s too small can ruin the entire meeting or function. You can Ask a question, I will answer you instantly.
Most venues have multiple configurations or spaces to accommodate more people, but having an accurate headcount can save you from headaches in the planning process.
Food and drink accommodations
For long meetings, you always want to have some type of refreshments available. For day-long, weekend, or week-long meetings, it is important to plan to feed guests during the time they are present at the meeting. This usually involves ordering catering.
Some venues offer on-site or in-house catering options, while others allow for catering from outside businesses. Whatever the case, make sure that you keep your guests happy by providing for their needs.
Accessibility and lodging
Much like with food and drink, make sure that there is adequate space for parking, easy access to the meeting space, and availability to find lodgings. This is especially true of weekend or week-long conferences, seminars, business retreats, and other functions where guests may be coming in from out of town.
You don’t want your guests hunting around an unfamiliar city looking for a place to stay. Most venues will disclose their proximity to lodgings and other city services such as transport and dining.
One of the key things to remember when planning for a meeting is the services and technology provided. Having the proper equipment for presentations, video conferences, phone calls, and internet services is crucial to the success of any business meeting. There’s nothing like having a dropped call or a failed transaction derail an entire meeting while you hold for tech support.
Many venues will list the equipment and services they provide as well as provide in-house tech support. This can be a big benefit when hosting a meeting that requires technological services.
3 unique meeting spaces in San Francisco for a successful meeting
When a long table with a bunch of chairs won’t do, check out these meeting spaces that will give your meetings the accommodations they need to be a success.
#1. Presentation Theater at the Palace of Fine Arts
Situated inside the historic Palace of Fine Arts, this presentation theater is an excellent space for larger groups and includes A/V equipment, a permanent stage, and soundproofing.
The venue is designed as a space for business presentations, brand launches, and other corporate events. The space seats 140 people and offers services like coat checking and catering.
#2. Harry M. Smith Conference Room
Located in the iconic Union Square, this conference room is just the space for conducting important business meetings. It includes whiteboards, projectors, and multiple table and chair configurations for large or small groups.
The space is large enough for a small lecture or seminar but is also conveniently designed to be able to hold presentations and board meetings as well.
#3. The Producer’s Loft
This space combines the professional ambiance of a traditional meeting space with the glitz and glamor of a film studio. Featuring all the standard amenities, including projectors, screens, mics, and lighting, The Producer’s Loft provides all the services and amenities you need for a successful meeting.
The space is actually a multi-level room with a main meeting room as well as a video soundstage and photo studio for press events and other needs.
The ultimate guide to meeting spaces in San Francisco: wrapping up
Hopefully this post has given you some tips and suggestions for holding a successful meeting, conference, or other business function. If you’re looking for the perfect meeting space in San Francisco, be sure to try one of the ones we’ve selected when you’re on the hunt for the perfect meeting space. Or just keep our tips in mind when scoping out your venue.