Nowadays, we need to be mindful of our health, especially when COVID-19 is still here. However, you surely don’t want to let this pandemic disrupt your business and take away your employees. That’s why you need to know the right ways on how to conduct a small conference in a meeting room.
Learn more about meeting room in Hong Kong.
Here are the things you need to perform if you want to take care of everyone’s health:
Consider Using Devices and Technology
Now that it’s almost a year since the pandemic started, more people have become complacent. And that’s the main reason why more people get infected.
So, you need to look for a meeting space that will accommodate the guests and accommodate social distancing at the same time.
If you are in the meeting room, you should focus on visual technology. Since you are practicing social distancing, it would be wise to use larger equipment. Incorporate larger displays that the participants will see even they are in the last part of the room.
When you practice social distancing, more people might fail to hear everything the speaker says in front. Although you have a small space, high-quality audio technology is crucial. Ensure that the meeting room has a distributed audio to reach each corner of the area.
Utilize BYOD Technology
Encouraging everyone from your team and guests to utilize BYOD technology will help everyone to understand the meetings. Even back then, meeting attendees bring their own laptops. But they were using HDMI or USB cable to connect to the meeting’s slideshows.
In these present times, you can connect to other devices by using Google Cast, Miracast, or Apple’s AirPlay. Using one of these touchless sharing solutions are more favorable than sharing cables.
Limit the Number of Your Meeting Attendees
You can divide the attendees into groups. Then, create a schedule for each one of them. Another way is by contemplating who has to be the in-person for your meeting. The person who has the responsibility for the meeting should be there.
Create Safety Measures
Require your employees and guests to use masks and black nitrile gloves at all times. There should be a point of entry, table, and chairs. You should always get the information of the guests in case unexpected happenings occur.
Know the number of the tables and chairs inside the room, and see how many people it can accommodate.
Another Way to Conduct Meetings
It’s always better to be safe than sorry. Instead of taking risks of conducting meetings outside, you can have Zoom meetings instead. That will prevent the spread of the virus, and you are also taking care of your employees’ welfare.
If you or your team members get sick, it will affect your business negatively. So, it’s better to go with the safe side.